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stop guessing who has bandwidth
how to manage team capacity without tracking hours
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👋 Welcome back to All Things Remote: your weekly shortcut to building lean, efficient remote teams without the chaos.
"Who on your team actually has capacity for new work right now?"
Most remote founders can't answer this. So you ask "who can take this?" and someone volunteers. Three weeks later, you realise they were already underwater.
Time tracking isn't the answer. Half the team makes it up, and the other half resents being watched.
In today's send:
✅ Why you can't see who's overloaded until it's too late
✅ How to get visibility without time tracking
✅ A simple system to manage capacity across departments
But first, a quick question:
How do you currently know if someone's overloaded with work? |
Before we dive in, if your team wastes time hunting for information…
You Deserve a Better Intranet
A modern intranet like Haystack streamlines workplace operations by centralizing knowledge, communication, and resources.
Employees will no longer waste time hunting through email chains or scattered folders—they can find what they need in seconds.
With customizable templates, clear layouts, and multimedia capabilities, teams can create and share content that is easy to read, navigate, and reference. Haystack turns your intranet into an interactive, engaging resource hub that supports collaboration and knowledge retention.
Upgrading your intranet boosts efficiency across departments, reduces duplicated work, and ensures consistent, accurate information is accessible to everyone. Employees stay informed, aligned, and empowered, while leadership gains visibility into engagement and usage.
Haystack transforms your intranet from a static repository into a dynamic platform that drives productivity, connection, and culture.
Top finds this week
Are shorter workweeks actually the future?
A look at how this country operates with a 32-hour work culture and what it reveals about productivity, flexibility, and remote-first expectations.What happens when Gen-Z becomes your leadership team?
Younger managers are in favour of remote work, which will reshape workplace norms as they move into decision-making roles. (& we love to hear it!!)
If values matter so much… why don’t teams actually feel them?
A great reminder that rituals, rather than value statements, are what make culture real.
Why time tracking fails
Half your team inflates their hours to look productive, and the other half resents being monitored and starts looking for other jobs.
And you still don't know who's overloaded because "40 hours" doesn't tell you if those hours were on critical work or spinning wheels.